🧠 How to write newsletters using AI

👋 Hello, fellow creator!

Staring at a blank page again? We’ve all been there.

You have ideas—great ones, actually—but getting them into a newsletter feels like pulling teeth. What if you could skip the typing, the overthinking, and the endless editing?

Well, look at that—you’re exactly where you need to be! With just your voice and a simple AI workflow, you can go from scattered thoughts to a polished newsletter in minutes. No keyboard, no writer’s block—just you talking it out.

In today’s tutorial, I’ll walk you through the exact steps to make newsletter writing faster, easier, and way less painful.

1️⃣ Step 1: Capture Your Ideas with a Voice Note 🎙️ 

Tool: Jotform

Ever notice how the best ideas show up at the worst times—like mid-shower, in the checkout line, or right when you’re about to fall asleep? That’s why having a way to capture them instantly matters. With Jotform, you can record voice notes on the go—so no great idea slips away.

Here’s How:

1. Open Jotform and create a new form with a voice recording field.

2. When inspiration strikes, hit the record button and start talking. Don’t worry about structure—just let your thoughts flow.

3. Submit the form once you’re done.

🧠 Pro Tip: Speak as if you're explaining the idea to a friend. Clarity beats perfection.

2️⃣ Step 2: Transcribe and Structure Your Content 🤖 

Tools: ChatGPT + Prompt Genie

Now, let’s turn that voice note into text—and not just any text, but a well-organized, engaging newsletter.

Here’s How:

1. Connect Jotform to ChatGPT using Zapier. (Zapier helps different apps work together automatically.)

2. In ChatGPT, use Prompt Genie to craft a super-prompt that guides the AI in organizing your voice notes into newsletter format.

3. Adjust the prompt to suit your style. For example: "Turn this transcript into a step-by-step tutorial. Make it clear, friendly, and engaging."

💡 Pro Tip: Don’t skimp on the prompt details. The more context you give, the better the AI’s output.

3️⃣ Step 3: Format your Newsletter for Maximum Impact 📄 

Tool: Any email platform (I use Beehiiv)

Your content is ready—now it’s time to make it look good.

Here’s How:

1. Copy the AI-generated text and paste it into your email platform.

2. Use formatting tools to add headers, bullet points, and visuals. (People love an easy read!)

3. Insert calls to action, like links to related content or a quick poll.

🎯 Formatting Tips:

• Use short paragraphs and bold key points.

• Add a relevant image or meme to make it more engaging.

• End with a strong call to action, like a poll or link to your YouTube tutorial.

📈 Step 4: Automate and Send 🚀 

Tool: Zapier 

You’re almost there. Let’s get this newsletter into inboxes—automatically.

Here’s How:

1. In Zapier, set up a workflow (or a Zap) that triggers when a new Jotform submission comes in.

2. Connect it to ChatGPT, your email platform, and Prompt Genie.

3. Test the Zap to ensure everything runs smoothly.

🎉 That’s it! With these steps, you’ve gone from a random voice note to a fully formatted newsletter—no typing required. Never used Zapier before? Don’t worry—just follow my step-by-step tutorial below to get your first workflow up and running.

When you realize newsletters can write themselves now:

🎥 Curious How Zapier Can Save You Hours Every Week?

I break it all down in this step-by-step tutorial—no tech jargon, just practical, time-saving workflows you can start using today.

👉 Watch the full tutorial now

💌 Until next time,

If you found this useful, forward it to a friend who still types their newsletters the old-fashioned way.

Cheers,

The DigitalSamaritan Team